How do I create a candidate file?

These are the instructions on how to create a candidate file for importing pupil details to your NMM task.

Open the relevant task by clicking the task name.

On the Candidates page, click the a. Populate, generate, download & print coded sheets tab referred to as Step 1 on the screenshot below:

Next, click the Candidate Upload tab referred to as Step 2 on the screenshot below:

Then, click the Download Candidates Template referred to as Step 3 on the screenshot below:

Once you have the template, delete the sample data and replace it with your own.

**These are all required fields and could not be left empty: **

Candidate: This data is used to identify each pupil and is the basis for the systematic creation of their unique code which will then match which piece of writing is from which pupil. e.g. 1, 2, 3...

PP: (UK only) Pupil Premium Status We provide PP- related results. eg. Y / N.

First_Name: First name eg. Chris. You could choose to use fake names but these fake names should be consistent from year to year because we provide progress reports over the years of participation. If the names change then there would be no progress report.

Last_Name: Last name eg. Harding. You could choose to use fake names but these fake names should be consistent from year to year because we provide progress reports over the years of participation. If the names change then there would be no progress report.

DOB: Date of birth eg. 31/01/2000. We provide age- related results and the basis for that is the pupil's date of birth.

Gender: M / F. We do not present this data to the student, but we do provide a breakdown for national tasks.

Year_Group: The national tasks are year group specific. eg. 7 for Year 7

Group: The teaching, class or registration group. Results will be grouped by this field for national

IMPORTANT NOTICE1.) Please do not change any of the column titles or move the columns and follow the data formatting to the hilt.2.) The NMM system only accepts candidate files in .csv and .xls formats3.) A separate candidate file must be created for every year level cohort which should then be upload to each individual year level task. Not one spreadsheet for all your pupils uploaded to one task.

You may now proceed to importing your candidate file to the appropriate NMM task.

Once our team have checked a national task you may find you are unable to delete your students. You can ask us for help if you have made a mistake somewhere.

Updated on: 17/07/2025

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